Code governing expenses and allowances for Conservative MEPs (Revised December 2010)

The Delegation of British Conservative MEPs in the European Parliament is committed to the highest standards of propriety in public life.

Each Conservative MEP undertakes to abide by the rules of the European Parliament (“Implementing Measures for the Statute for Members of the European Parliament” – Bureau Decision of 19 May and 9 July 2008 as amended).

Conservative MEPs will meet additional common requirements for transparency and accounting regarding their allowances and expenditures.

These are set out in this Code, which will be appended to the Rules of Procedure of the Delegation.

Declaration of Financial Interests:

This Declaration must be kept up to date in accordance with the rules of the European Parliament.

‘Right to Know’ Form

Twice a year, each Conservative MEP will publish on the website of the Delegation of British Conservative MEPs in the European Parliament a breakdown of their receipts and expenditure under their European Parliament allowances in the preceding period. This will be based on the (revised)‘Right to Know’ form.

Annual Statement

At the end of the European Parliament’s financial year (31 December), each Conservative MEP shall submit their 'Right to Know' forms and supporting documentation to a professionally qualified accountant, who must not be related to them and is in independent practice. The Accountant shall produce an Annual Statement confirming the information and figures in the 'Right to Know' forms. The Annual statement shall also include the accountant's confirmation that any bonuses paid to MEPs’ locally employed staff have not exceeded 15% of their annual salary and that any surplus arising has been or will be reimbursed to the European Parliament in accordance with the rules of the Parliament.

A copy of each Member’s Annual Statement shall be submitted to the Chairman of the Conservative MEP's by 31 March each year (but by 1 March in the year of a European Parliament election). This statement must be certified as complying with the relevant rules of the European Parliament and this Code.

European Parliament Allowances

The rules on the use of allowances are set out in The Implementing Measures for the Members Statute.

General Expenditure Allowance (GEA): Article 28 sets out the costs that can be funded from the General Expenditure Allowance (GEA).

The GEA is intended to cover expenses such as:

  • Office running and office maintenance costs
  • Office supplies and documentation
  • Office equipment costs
  • Representational activities
  • Administrative costs

The above headings are based upon the non-exhaustive list of guidance items provided by the Bureau of the Parliament. These and all items of costs incurred by Members are also required to meet the principles of “Sound Financial Management” and “Specification” described in the Financial Regulations of the Parliament. Further details are available via the office of the Chairman of the Delegation.

Travel expenses incurred in the Member State of election

Article 23 describes specific reimbursement arrangements which members may claim for travel by car, rail, air or sea by members within their home state.

Where a Member uses this arrangement, details of the costs reimbursed will be disclosed.

Parliamentary Assistance Expenses (PAE)

Articles 33-43 describe the provisions for the use of the Parliamentary Assistance Expenses to cover the expenses arising from the employment or of the engagement of one or more Assistants.

Where the amount remitted from the Parliamentary authorities to a Paying agent has exceeded the costs incurred under the Allowance, a surplus may arise. This surplus must be repaid to the Parliamentary authorities in accordance with the Rules and Regulations of the European Parliament. No provisions for unspent amounts are to be carried forward to later periods unless a legal liability to pay has arisen at the date of the statement.

Travel Allowance

Article 22 describes the provisions for the use of this allowance to meet expenses incurred in connection with travel (outside the UK) undertaken in the performance of their official duties. Conservative MEPs will, twice a year, publish their expenditure under this allowance in their 'Right to Know' forms.

Daily Subsistence Allowance

Under Article 24, Members are entitled to a subsistence allowance for the days or part days that they are present in the Parliament in Brussels and Strasbourg. Members shall publish in their ‘Right to Know’ forms the total amounts they have claimed under this allowance in the preceding periods.

Paying Agents

Only professionally qualified accountants or other persons approved under the rules of the European Parliament may be retained in connection with the employment of members of staff of MEPs acting as paying agents and they must be named in the Member’s 'Right to Know' forms... The paying agent must not be related to the Member and be in independent practice.

Compliance

The Chairman of the Delegation of Conservative MEPs will appoint the Delegation's compliance officer and shall be responsible with him/her for overseeing the implementation of this Code. Conservative MEPs are expected to abide by this Code. Breaches will be subject to disciplinary measures.

December 2010

Martin Callanan MEP
Chairman of the Conservative Delegation of MEPs in the European Parliament

Annual Statements for 2012

 

The Code Governing Expenses and Allowances for Conservative MEPs requires that "at the end of the European Parliament’s financial year (31 December), each Conservative MEP shall submit their 'Right to Know' forms and supporting documentation to a professionally qualified accountant, who must not be related to them and is in independent practice. The Accountant shall produce an Annual Statement confirming the information and figures in the 'Right to Know' forms. The Annual statement shall also include the accountant's confirmation that any bonuses paid to MEPs’ locally employed staff have not exceeded 15% of their annual salary and that any surplus arising has been or will be reimbursed to the European Parliament in accordance with the rules of the Parliament. A copy of each Member’s Annual Statement shall be submitted to the Chairman of the Conservative MEPs' by 31 March each year (but by 1 March in the year of a European Parliament election). This statement must be certified as complying with the relevant rules of the European Parliament and this Code."

 

These are submitted to the Chairman of the Conservative Delegation who refers them to the Compliance Officer to the Delegation, Mr Hugh Thomas.

 

On 15 April 2013, Mr Thomas issued the following statement:   "I can confirm that I have reviewed the Annual Statements from all Delegation Members and that they satisfactorily cover the requirements of the Members Code."


Members' Declarations of Financial interest

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